Cyprus Certificate of Incumbency: Simple Process, Reliable Results
Procure a Certificate of Incumbency for your Cyprus private limited company. While not an official Registrar document, the incumbency certificate is widely required by international banks and counterparties for cross-border verification. We oversee the full procurement process on your behalf.
- Expanship Customers — Available for directors, shareholders, and authorized signatories of companies incorporated or managed through Expanship
- Third Parties — This is a private document and can only be retrieved for companies managed through Expanship
Understanding Your Certificate
Key facts about the Cyprus Certificate of Incumbency—a practical document for international banking and cross-border verification.
Unified Corporate Snapshot for International Use
A Cyprus Certificate of Incumbency consolidates your company's directors, secretary, shareholders, and share capital into one certified document. While Cyprus does not issue this as an official Registrar certificate, it is widely accepted by international banks, law firms, and counterparties as proof of your company's current corporate structure. It is especially useful when dealing with parties unfamiliar with the Cyprus registry system.
What's Included in Your Certificate
A section-by-section guide to the Cyprus Certificate of Incumbency and the corporate information it presents
Jurisdiction and Legal Framework
Service Provider Letterhead
Title and Preparation Date
Company Name and HE Number
Directors
Company Secretary
Shareholders and Issued Share Capital
Registered Office Address
Signature, Stamp, and Date
Why Choose Our Service
When You'll Need Your Cyprus Certificate of Incumbency
Key situations where a Cyprus company incumbency certificate is required
Financial Institution Requirements
Banks and financial service providers request incumbency certificates as part of due diligence procedures when onboarding your Cyprus company, updating authorized persons, or renewing banking facilities.
Corporate Administration
Critical for documenting board appointments, recording shareholder decisions, and maintaining an authoritative record of who can act on behalf of your Cyprus company.
Business Transactions
Trading partners, investors, and professional advisers commonly request this document to verify the identity and authority of those executing agreements on behalf of your Cyprus entity.
Regulatory Compliance
Cyprus and international regulatory bodies may require verification of your company's directors and shareholders for licensing, cross-border compliance, or ongoing reporting obligations.
Professional Service, Clear Pricing
Secure your Cyprus Certificate of Incumbency through our managed retrieval service
Expanship-Managed Companies
Certificate of Incumbency retrieval and delivery for Cyprus companies managed by Expanship
What's Included
How to Get Your Cyprus Certificate of Incumbency
Our structured 5-step process delivers your Cyprus company incumbency certificate efficiently and securely
Submit Your Request
Provide your Cyprus company details and authorization to initiate the retrieval. Our team acknowledges your request within one business day. Please include your company name, HE registration number, and proof of authorization.
Information Verification
The current directors, secretary, and shareholders of your Cyprus company are verified for accuracy. Every entry on the certificate is cross-checked to ensure it matches the latest corporate records.
Document Preparation
Your Cyprus Certificate of Incumbency is professionally prepared, incorporating all verified corporate details. The final document is formatted, signed, and certified to meet international due diligence standards.
Optional Legalization
Add Apostille or notary public certification for seamless international use. Apostille authentication is recognized in over 125 Hague Convention member states, with notarization available for non-Hague countries.
Delivery & Receipt
Receive your Cyprus incumbency certificate via encrypted digital delivery for immediate use, or opt for express international courier with end-to-end tracking to your chosen address.
Obtain Your Cyprus Certificate of Incumbency
Submit your request online and receive a professionally prepared incumbency certificate for international banking and compliance. Quick turnaround with authentication options.
Frequently Asked Questions
Key questions answered about the Cyprus Certificate of Incumbency for private limited companies
No. Unlike jurisdictions that issue incumbency certificates through a government registry or registered agent, Cyprus does not have an official state-issued incumbency certificate. The document is prepared by the company's corporate service provider based on information drawn from the Cyprus Registrar's public records and the company's own filings.
Your company must be in good standing with the Cyprus Registrar of Companies. This means all annual returns have been filed, no strike-off proceedings are active, and the registered details—including directors, secretary, and shareholders—are current. If anything needs updating, we can arrange the necessary filings before the certificate is prepared.
This particular service is reserved for companies under our administration. If your Cyprus company is managed by another provider, you can transfer its administration to us. Once onboarded, you gain access to incumbency certificate preparation and our wider range of corporate services.
While director and shareholder data is indeed publicly available through the Cyprus Registrar, many international counterparties—especially those outside the EU—prefer a single, signed document that consolidates all key details. The incumbency certificate saves them the effort of navigating a foreign registry and provides the information in a familiar, internationally recognized format.
Preparation typically takes one to three business days after we receive your request. The completed document is delivered as a digital PDF, and a hard copy with apostille can be arranged if your counterparty requires it.
There is no formal expiration under Cyprus law. International banks and legal advisors generally prefer a certificate dated within three to six months of the transaction for which it is needed.
No physical presence is required. We handle the entire preparation process remotely and deliver the finished certificate to you digitally, wherever you are located.
The fee is US$179, covering everything from preparation and verification to digital delivery. If an apostille is required, that can be arranged for an additional fee. There are no hidden costs.
Get Your Certificate of Incumbency
Want to retrieve your Cyprus Certificate of Incumbency? Our team is ready to assist with your document needs.
