Cyprus Company Secretary Services for Statutory Compliance
Cyprus law requires every company to appoint a secretary under the Companies Act Cap. 113. Professional secretary services handle your statutory filings, board meeting administration, and regulatory notifications to the Registrar.
One Less Thing to Worry About
Why Your Cyprus Company Needs a Secretary
A Cyprus company secretary manages board administration, files statutory returns with the Registrar, and ensures your company fulfils all obligations under the Companies Act Cap. 113.
Registrar Interface
Acts as the designated point of contact between your Cyprus company and the Department of Registrar of Companies for all statutory notifications and filings.
Legislative Awareness
Cyprus company law undergoes periodic amendments. We monitor changes to Cap. 113 and advise your company on any new secretary-related obligations.
Board Administration
Organises board meetings, prepares agendas, records minutes, and ensures all statutory resolutions and notices are properly documented and filed on time.
Statutory Record-Keeping
Maintains registers of directors, shareholders, and significant corporate changes, filing Form HE4 notifications with the Registrar within required deadlines.
Cyprus — Company Secretary Legal Requirements
Under the Companies Act Cap. 113, a company secretary is a statutory officer responsible for ensuring corporate governance and regulatory compliance. Every Cyprus company must appoint at least one secretary at all times.
Statutory Appointment
Section 171 of the Companies Act Cap. 113 mandates that every Cyprus company maintain a company secretary. Failure to comply may result in fines or imprisonment of up to two years.
Regulatory Filing Duties
The secretary is responsible for submitting annual returns, Form HE4 change notifications, and financial documents to the Department of Registrar of Companies within prescribed deadlines.
Governance Role
The company secretary ensures proper corporate governance by managing board meetings, recording minutes, and maintaining statutory registers in compliance with the law.
Director and Shareholder Records
Secretaries maintain accurate registers of directors and shareholders, processing changes and ensuring the Registrar is notified within 14 days of any updates.
Cyprus Company Secretary Services for Efficient Corporate Governance
Professional secretarial support to keep your Cyprus company compliant with the Registrar of Companies, tax authorities, and all statutory filing obligations.
Deadline Management Across Multiple Filings
HE form submissions within 14 days of changes, annual returns to the Registrar, provisional tax installments in July and December, and UBO confirmations each autumn — we track every deadline and keep your filings on schedule.
Annual Returns, HE Filings, and UBO Compliance
Preparing and filing your HE32 annual return with audited financial statements, submitting HE4 forms for director or secretary changes, and maintaining your company's beneficial ownership entries in the national register.
Board Minutes, Registers, and Governance Support
Attending board and general meetings, preparing and circulating minutes, maintaining statutory registers of members, directors, and charges, and ensuring your company's governance meets Companies Law Cap. 113 standards.
Staying Ahead of Cyprus Regulatory Changes
Cyprus enacted its most extensive tax reform in two decades for 2026, including a revised corporate tax rate and updated filing rules. We keep you informed of each legislative change and its practical impact on your company.
Complete Secretarial Oversight for Your Cyprus Company
From Registrar filings and Tax Department returns to UBO compliance and corporate governance — integrated secretarial services ensuring your Cyprus company meets every obligation as an EU-registered entity.
Appoint a Cyprus Company Secretary for Seamless Governance
Professional secretarial services ensuring your Cyprus company stays current with the Registrar, tax authorities, and EU regulatory standards.
Who Appoints a Company Secretary?
Cyprus Companies Law Cap. 113 requires every private and public company to have a company secretary. These are the scenarios where professional secretarial support is most valuable.
Newly Incorporated Cyprus Companies
Every company registered with the Department of Registrar of Companies must appoint a secretary at the time of incorporation. We take on this role from the outset and manage all initial HE form filings.
Replacing an Outgoing Secretary
Changing your company secretary in Cyprus requires filing an HE4 form with the Registrar. We manage the appointment, update the official register, and assume full responsibility for your ongoing secretarial obligations.
EU Holding & IP Structures
Cyprus is widely used for intellectual property holding and EU group structures thanks to its favourable IP Box regime and extensive treaty network. A company secretary ensures these entities meet the Registrar's annual return and UBO disclosure requirements.
Foreign-Owned Cyprus Subsidiaries
International parent companies with a Cyprus subsidiary benefit from a local secretary who understands EU regulatory standards, manages Registrar filings, and coordinates annual audited financial statements with the Tax Department.
Part of Every Package. No Extra Charges
Cyprus company secretary fees are built into all our packages — no standalone costs, no surprise invoices.
Starting a New Company?
Incorporate your Cyprus limited company with company secretary services included in your package.
Have an Existing Company?
Move your existing Cyprus company to Expanship for professional company secretary support.
What's Included
- Government Liaison
- Regulatory update notifications
- Annual return reminders
- Board resolution coordination
- Registrar of Companies filings
- Dedicated account support
How We Manage Your Cyprus Secretarial Obligations
A structured workflow that keeps your Cyprus company current with the Registrar of Companies, Tax Department, and EU regulatory expectations.
Filing Calendar
We maintain a calendar of your annual return deadlines, HE form submission dates, UBO register updates, and Tax Department filing periods. You receive advance reminders for every upcoming obligation.
HE Forms & Returns Prepared
Annual returns, HE32 director notifications, HE4 secretary changes, shareholder resolutions, and other Registrar forms are drafted in accordance with Companies Law Cap. 113.
Board Approval
Prepared documents are circulated to the directors for review and approval. We explain each filing, facilitate board resolutions where needed, and accept electronic or physical signatures.
Registered with the Authorities
Approved filings are submitted to the Department of Registrar of Companies, statutory fees are paid, and you receive confirmation once each document is recorded in the company's official file.
Registering a New Company?
Incorporate your Cyprus company with company secretary, Registrar of Companies filings, and ongoing governance support included.
From US$1,799 View Incorporation PackagesOne Step. Professional Governance.
Cyprus Company Secretary appointed — for new formations and companies transferring their corporate services.
Have an Existing Company?
Elevate your corporate governance. We take over secretary duties with no disruption to your Registrar standing.
From US$1,499 Transfer to ExpanshipFrequently Asked Questions
Practical answers about company secretary requirements and obligations for Cyprus companies.
Yes. The Companies Act Cap. 113 requires every company registered in Cyprus to appoint a secretary. The company cannot be incorporated or continue operating without a designated secretary on record with the Registrar.
Main responsibilities include preparing and filing annual returns (HE32), maintaining the register of members and directors, organising board and shareholder meetings, ensuring proper minutes are kept, submitting notifications of director or shareholder changes, and monitoring filing deadlines with the Registrar.
Yes. Companies may appoint a new secretary at any time by filing the prescribed form (HE4) with the Registrar of Companies. The change takes effect upon filing, and the outgoing secretary's duties transfer to the incoming appointee immediately.
Operating without a company secretary is a breach of the Companies Act. The Registrar of Companies can impose fines, and the company's directors become personally liable for ensuring compliance with statutory filing obligations that would normally fall to the secretary.
Fees depend on the provider and the complexity of services required. Our Cyprus packages include company secretary services as part of the overall offering — no separate secretary fees. This covers annual return filing, register maintenance, and corporate governance support.
Extended services include organising annual general meetings, preparing board resolutions, advising on corporate governance best practices, coordinating with auditors on statutory deadlines, assisting with share allotments or transfers, and handling notifications to the Registrar for any structural changes.
While Cyprus law does not prescribe specific qualifications for a secretary, professional providers with deep knowledge of the Companies Act and experience serving international companies are ideal. Look for transparent pricing, proactive communication, and a track record of accurate, timely filings.
There is no strict residency requirement for the secretary, but having a locally based secretary is strongly advisable. A Cyprus-based secretary can interact directly with the Registrar, attend to filings promptly, and ensure your company stays aligned with local statutory deadlines.
Speak With Us About Cyprus Secretary Services
Considering forming a Cyprus company or changing your current company secretary? Contact us and we will detail the appointment process and ongoing support available.
